Posting #083-2022

SMGH, Health Records Department




Posting #083-2022


Health Records Department

Job Duties:

  • Complete Circle of Care Requests for Release of Information
  • Answer all incoming phone calls
  • Assembly of charts
  • Run reports ad hoc
  • Audits/corrections of registration data
  • Create schedules and vacation calendars
  • File emergency, outpatient/clinic visits, as well as laboratory, radiology and ECG reports into the permanent terminal digit folder
  • Electronically associate using profile tracking and physically combine inpatient and one day stay visits into permanent chart
  • Provide departments with charts upon request
  • Pull pre-operative and clinic charts for patient care
  • Monitor misfiled folders and attempt to locate
  • Back up for transcription
  • Back up for registration
  • Position Available immediately

Job Qualifications:

  • Must provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox) and proof of 2 COVID-19 vaccinations
  • Must provide documentation of the Tuberculosis skin testing within the previous 3 months
  • Secondary School Diploma required
  • Graduate of a Medical Administrative Assistant program required or equivalent in job experience required
  • Computer skills in a “Windows” based environment, including Excel, Word, First Net and Access required
  • Medical Terminology course required
  • Excellent interpersonal and customer service oriented communication skills
  • Self-directed and demonstrated organizational skills
  • Ability to work well in a busy environment
  • Must be well organized, able to prioritize workflow, work independently with attention to detail, work effectively in a team environment and have strong communication skills
  • Demonstrated Excellence in Attendance

*The MHA is a FRAGRANCE FREE environment*

Qualified individuals interested in this opportunity may submit a resume by e-mail to

Internal candidates are asked to apply no later than April 29, 2022.

This will remain posted until position is filled.

Only applicants selected for an interview will be contacted. Successful candidates,

as a condition of job offer, would be required to provide a satisfactory vulnerable sector police check (original document) completed in the last 12 months prior to commencing employment.

*Accommodations are available on request for interviews and other selection processes*

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