JOB POSTING
Middlesex Hospital Alliance
Strathroy Middlesex General Hospital Site
Posting #041-2026
TEMPORARY FULL TIME SUPPLY CHAIN SPECIALIST– For approximately one year with possibility for extension
Clinical Services
Rate of Pay: $31.384 – $37.474
Reason for Posting: New Position
Strathroy Middlesex General Hospital (SMGH) serves a population of approximately 35,000 residents in the second fastest growing township in Ontario. The hospital’s community includes the Town of Strathroy, a bustling urban centre of 12,500 with a vibrant downtown area of quaint shops, restaurants and services. Surrounded by rich agricultural farmland, Strathroy is home to many London and Sarnia commuters and offers small town life amenities: a pleasant walk to many beautiful parks and nature trails; a strong sense of community; a mix of gracious century homes and modern housing; good schools and shopping. The hospital is only a short drive to London, Sarnia and the beautiful beaches of Lake Huron.
SMGH is a full-service family-centred community hospital providing a comprehensive range of diagnostic and ambulatory services, as well as both primary and secondary care.
The hospital operates 54 acute care beds along with a comprehensive range of diagnostic and outpatient services. Medical staffing includes a number of active local family physicians, internists, surgeons and specialists. Total staffing for the hospital, including full-time and part-time staff is approximately 500.
Position Summary
Reporting to the Vice President of Clinical Services, the Supply Chain Coordinator, Clinical Services, is responsible to maintain a safe logical environment and flow of supplies that ensures the delivery of quality patient care at optimal costing. The role includes management, accessibility, organization, coordination and procurement of equipment, instruments and supplies, and works in collaboration with both clinical and corporate services leaders and stakeholders including but not limited to Material Management, MDRD and Surgical Services, Biomedical, Facilities and Finance and Decision Support. Will work in particular partnership with the Manager of Surgical Services.
Job Duties:
Supply Chain and Logistics
- Manage warehouse and direct purchases, loaner equipment, consignment and internal warehouse (stores) inventories pertaining to Surgical Services
- Maintain Surgical Services inventory levels in conjunction with clinical needs, ensuring all products are available to allow for quality patient care and optimal surgical outcomes
- Promptly identify, communicate, investigate and resolve inventory supply issues such as backorders, obsolete or otherwise unavailable or delayed products, needed to mitigate the impact/risk to patients
- Source, procure and obtain clinical approvals for substitute products as needed to avoid disruption to patient care
- Manage/monitor inventory management system, and liaise with supplier, IT, or other stakeholders as needed to promptly resolve any system issues
- Optimize and lead the design of inventory supply carts and associated inventory location min/par levels
- Provide support and guidance to Material Management team that are responsible for replenishing supplies
- Manage product recalls and safety occurrence reports, maintaining a database of correspondence with suppliers, Risk Management and all applicable end users
- Conduct product searches and product investigations in response to quality/risk issues
- Manage, seek appropriate clinical approvals and coordinate new and trial product requests
- Requisition, receive, reconcile and disseminate required equipment and supplies
- Expedite and liaise for urgent or special requests for emergency equipment and/or supplies in collaboration with clinical leads or leadership, nursing, surgeons, and suppliers as needed to mitigate the impact/risk to patients
- Coordinate delivery of borrowed instruments, education, documentation and sterilization requirements to MDRD
- Respond to emergency equipment and supply requests from peer hospitals by promptly locating, packaging and sending requested items, where approved by appropriate clinical leadership to ensure product can be released
- Support and take a leadership role with the Product Evaluation Committee (PEC)
- Collaborating with Supply Chain team as required
- Other duties as may be assigned
Instrument and Equipment Management
- Facilitate instrument and equipment repairs and arrange temporary loaners where required, communicating outcomes though the appropriate stakeholders
- Generate orders for replacement instruments beyond repair in consultation with the appropriate clinical leads
- Obtain competitive quotes with warranties and repair services, for purchase of new instruments and equipment
- Maintain an understanding of current instrument and equipment service contracts and warranties
- Verify that instrument sterilization parameters are provided to MDRD via IFU (“Instructions for Use”) information to ensure that hospital has the appropriate equipment and processes
Program and Financial Management
- Actively participate in and contribute to Surgical/Clinical Services program meetings and working groups
- Provide support for Surgical Services program RFP’s and capital planning initiatives where applicable
- Collaborate with Material Management team regarding Surgical Services related initiatives, contracts and procurement
- Work with Supply Chain to reconcile any PO or invoicing discrepancies in Accounts Payable to enable efficient purchase, payment, rebate and credit transactions that may impact the Surgical Services budget
- Prepare for and facilitate Surgical Services program annual inventory count/reconciliation process where required; complete inventory count sheets/other tasks/team preparation (may occur during off-hours/weekend)
- Work with clinical partners to standardize practices and procedures to improve savings and reduce redundancy
- Ensure proper documentation handling at all times that meets Personal Health Information requirements, e.g. for special equipment requests, reorder information
- Ad hoc presentations to various groups, including Senior Leadership and Resources Committee of the MHA Board of Directors.
Job Qualifications
- Must provide vaccination records or proof of immunity against measles, mumps rubella and varicella (chicken pox) and proof of 2 COVID-19 vaccinations
- Must provide documentation of the Tuberculosis skin testing within the previous 12 months
- Undergraduate degree, college diploma, or equivalent (Supply Chain, Business, Commerce or Medical)
- 3-5 years of experience in supply chain; specific clinical/technical experience in surgical services preferred
- Technical proficiency with systems/software, (Windows, MS Office, Excel, Cerner, eProcurement).
- Sound knowledge of operating room practices, medical devices reprocessing, instrumentation identification, and surgical department processes and practices preferred
- Demonstrated knowledge of logistics, inventory management, replenishment, procurement, sourcing, item substituting processes
- Demonstrated adaptability in a fast-paced environment; ability to think critically, change tasks quickly, organize workload, re-prioritize and respond to urgent needs
- Excellent interpersonal, verbal and written communication, analytical and problem-solving, team building, innovative thinking and conflict resolution skills
- Comprehensive understanding of lean principles (e.g. lean certification preferred)
- Supply chain or logistics designation would be considered an asset, e.g. CSCL, CPPB, P.Log, CCLP
- Strong professional commitment to values of MHA and the surgical program
- Demonstrated commitment to life-long learning
- Demonstrate knowledge of hospital policies, procedures, and strategic goals
- Demonstrate commitment to ongoing professional development, evidence-based practice and self-directed learning
- Demonstrated effective interpersonal communication, critical thinking and leadership skills
- Demonstrate ability to both lead and collaborate as a team member in a patient family and centered care setting
- Commitment to continuous improvement and ability to foster change
- Demonstrate excellence in attendance
- Demonstrate excellence in customer service
- Understanding and demonstrate use of good body mechanics
- Please Note: Assignment subject to change based on the needs of the department.
Qualified individuals interested in this opportunity may submit a resume using the online form.
At the MHA, we are committed to the principles of justice, equity, diversity and inclusion — values that strengthen our healthcare team and the communities we serve. We strive to create a workplace where everyone feels respected, supported, and a sense of true belonging.
We encourage applications from people from all backgrounds, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those of diverse sexual orientations and gender identities, and all individuals who can contribute diverse perspectives and experiences.
The MHA is also pleased to provide accommodations throughout the recruitment process, in accordance with the AODA and the Ontario Human Rights Code. If you require any accommodations, please contact Human Resources at 519-245-5295 ext. 5941.
Only applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (Criminal Records and Judicial Matters Check/Vulnerable Sector Check) completed in the last 12 months (original document) prior to commencing employment.
*Accommodations are available on request for interviews and other selection processes*